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Recruiting

8 Top Applicant Tracking Systems (ATS) for Healthcare Businesses in 2024

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Finding and hiring top talent quickly in the healthcare industry is not easy. Traditional manual recruiting methods like sifting through resumes and scheduling interviews are incredibly time-consuming and draining for healthcare recruiters. 

A report from StaffingReferrals estimates that healthcare recruiters spend an average of 23 hours on resume screening for each position. Also, according to the 2023 NSI National Healthcare Retention & RN Staffing Report, hospitals face an average turnover rate of 22.7%.

 Such a high churn means recruiters constantly need to source new candidates. Manually managing this high-volume hiring not only burns out recruiters, but also leads to critical healthcare roles staying unfilled for long periods, reducing the quality of care. 

To address these pain points, implementing an applicant tracking system (ATS) tailored for healthcare can streamline and automate recruiting workflows. This enables hiring top clinical and administrative talent faster. A specialized healthcare ATS with features like AI screening and analytics helps hire top talent quickly, improving candidate matches to reduce turnover. 

In this guide, we'll explore the top applicant tracking systems for streamlining your healthcare recruiting in 2024 and beyond. 

What is ATS for healthcare?

ATS for healthcare businesses are applicant tracking systems specifically designed to increase productivity, meet unique needs, and solve recruiting challenges in the healthcare industry.

It enables users to post jobs and thoroughly analyzes collected candidate resumes. This helps prepare the best communication frequency to provide a fitting cycle for locating the most qualified healthcare professional.

As a result, it offers recruiters rapid access to a large pool of candidates, provides data-driven insights, automates routine tasks, and much more.

Optimized talent acquisition: Key features of top applicant tracking software

For recruiters, understanding the key features of ATS is crucial to identifying and attracting qualified health professionals committed to ethical and quality care. Here are some of the most impactful features that can significantly benefit your recruitment strategy:

Detailed and streamlined flows

To find an ATS that meets your hiring needs, look for one with built-in processes that intuitively guide you through the entire recruitment journey. Choose a solution that offers clear, efficient methodologies for creating and publishing job openings, collecting and analyzing candidate applications, among other functionalities. This helps you seamlessly integrate the ATS into your hiring workflow.

Role-based frameworks and learning platforms

The ideal ATS should offer a secure educational platform, like a dedicated website. It will prompt recruiters to leverage the system effectively for sourcing talent across niches. This feature also enables recruiters to tailor their search and selection processes to the unique demands of each role..

Intelligent automation

A leading ATS in healthcare should automatically advance candidates who meet the requisite skill set while also providing clear communication if they don't qualify. This automation ensures a smoother and more efficient transition of candidates through various stages of the recruitment funnel.

Robust storage capabilities

A top-tier ATS should offer ample and secure storage to safely house candidate resumes, data, and your recruitment workflows, including all circles and systems. It can also comprehensively analyze the dataset, guaranteeing a more data-driven and loss-less recruitment process.

Seamless third-party integration

The primary role of an ATS is to simplify your recruitment process. Therefore, before selecting any solution, ensure the system allows seamless connectivity with all your other talent-scouting tools and activities. This facilitates a more streamlined and cohesive recruitment strategy.

Search optimization for keyword-enabled candidate matching

When choosing an ATS, confirm that it includes a feature for keyword optimization. This functionality allows you to input specific keywords, ensuring easy and efficient retrieval of resumes that closely match the job roles you want to fill.

Top healthcare applicant tracking system for your recruiting process

In healthcare recruitment, choosing an ATS that transcends traditional capabilities and aligns closely with the unique requirements of recruiters is indispensable. The following list showcases some of the most exceptional ATS options in the healthcare sector, each distinguished by its comprehensive features and recruiter-centric design. 

1.Kula.ai

Kula is an all-in-one ATS designed to empower rapidly growing modern companies with the ability to effortlessly build extensive talent pipelines on autopilot. It is trusted by companies looking to hire qualified healthcare professionals. 

This platform was developed as a solution to the challenges faced by recruiters in identifying, onboarding, and engaging talent, particularly in the era of AI innovation. 

Benefits

  • Automation for recruiting workflows: Save time and avoid tedious repetitive work with automated workflows
  • Out-of-the box career page builder: Build customized career pages with targeted job descriptions and social share buttons
  • AI candidate matching: Score thousands of inbound candidates and surface the best-fit ones
  • Candidate portal: Have a single source of truth for all updated information about the candidate
  • AI-powered notes for interview feedback: Enables interviewers to focus on the interview rather than jotting notes 
  • Conversational analytics: Uses machine learning and natural language processing to analyze candidate conversations and interactions

2. Laboredge ATS


Laboredge ATS, also called NexusATS, was launched in 2012 and has since then recruited tech practitioners to develop software in the healthcare industry. Additionally, it was built to help recruiters communicate with candidates through parameters.

Benefits

  • Enables users to understand how candidates respond to job postings and allow recruiters to update job details.
  • Gives users access to other job boards within its platform, hence allowing recruiters to organize all their healthcare-related job postings.

3. GreenHouse

Greenhouse was established in 2016, recognizing the need for an improved recruitment system. It is an applicant tracking system designed to assist users in finding candidates who are passionate about specific job roles and possess the necessary skill sets.

Benefits

  • Recommended steps for welcoming new hires and allowing users to integrate their steps.
  • Helps you create a strong relationship with applicants who may possess all the skills you attached to the job through automation.
  • Guides users on improving their recruiting process through free assessment

4. Gohire.io

Gohire ATS to enable recruiters break free from using inefficient tools and onboarding unfit talents. This software also caters to small business owners from any industry.

Benefits

  • Allows users to quickly post and locate talents through their software
  • Reduces messy hiring and increases users' productivity through their structured system

5. Pinpoint

Pinpoint is a talent acquisition and management software that can help the healthcare industry attract and hire top healthcare professionals. It was brought to life when three major creators—Hacquoil, Bill Rogers, and Tom Luce—collaborated to create an affordable ATS tool.

Benefits

  • Pinpoint has an excellent mobile application that will enable you to work on the go.
  • Gives you a means to build relationships with potential hires that could reward you with referrals in case they aren’t a good fit.

6. Lever

Lever is a team-focused ATS founded in 2012. It is known for its smartness, unbiased approach and show of respect for talent's skill set through an in-built CRM-like feature that gets in touch with talents. 

Benefits

  • Helps recruiters to think outside the box so that they can hire without any hiring bias
  • Offers users an assessment option and several educational blog posts so that they can keep learning about updated strategies for recruiting

7. Top Echelon


Top Echelon is an ATS rooted in respect for people’s time. It was established in 1988 as an applicant tracking system that combined with CRM features like engagement to help recruiters throughout their talent scouting processes

Benefits

  • Helps recruiters to evaluate all candidates using a consistent and standard protocol.
  • Positions you as a recruiter who respects people's time

8. Hiring Thing

Hiring Thing is unique for understanding recruiters and providing private label applicant tracking services to businesses who can afford their customized prices. It provides an easy experience for recruiters..

Benefits

  • Guides beginners on the most basic information they need to know about the hiring industry.
  • Allows recruiters to recruit candidates with their logo, brand name, and signature business preferences.
Pros Cons Pricing
Kula.ai
  • Uses keywords and semantic keywords to locate qualified applicants
  • Communicative customer service
  • Reliable integration with other platforms
  • Helps users to organize their activities easily
  • Easy to use
  • Permit users to add third-party tools
  • Specifically permits users to merge the current ATS they are using with Kula.ai
  • Has an in-built AI CRM
  • You have to get in touch with them for pricing details.
  • Flexible pricing structure
Laboredge
  • Use keywords to scan applicants' resumes
  • Great customer service
  • Works with plug-ins and other platforms
  • Allows users to organize each job posting
  • Gives users direct access to doctors in hospitals
  • It might not be reliable for hiring outside the health industry.
  • Customizable pricing
Greenhouse
  • Uses keywords to choose candidates
  • Easy to organize
  • User-friendly
  • Enjoyable user experience
  • Great customer service
  • The third-party integration load time might be very slow.
  • Its automation system is limited.
  • Could cost around $30 to $100 per seat per year
  • Customizable pricing
Gohire.io
  • Enables recruiters to locate the right candidate through keywords
  • Can integrate with different software
  • Best for hiring for remote jobs
  • Helps users to arrange their activities easily
  • Poor customer service
  • Starter tier: $89 per month
  • Growth tier: $150 per month
  • Pro tier: $290 per month
  • Offers a 14-day free trial for each tier
Pinpoint
  • Known for its flexibility
  • Excellent customer service
  • Immediately notifies users of updates made to the job posts.
  • It makes it effortless for users to organize their recruiting strategies.
  • It is basic.
  • It has issues with the integration system.
  • Customizable pricing
Lever
  • Easy to use
  • Has an in-built CRM
  • Works best for recruiting for small businesses
  • Enables users to arrange all their activities
  • Authorizes users to connect Lever on other platforms
  • Excellent customer service
  • It doesn't have transparent pricing.
  • Customized pricing
Top Echelon
  • Easy to use
  • Best for startups
  • Helps users to perform tasks through its organizing options easily
  • Great customer service
  • Limited search features
  • Standard plan: $70 per month per user
  • Professional plan: $80 per month per user
Hiring Thing
  • Best for enterprises
  • Offers users private label services
  • Can efficiently manage all recruiting activities
  • Good customer service
  • Slow at integrating third-party platforms
  • Plans start at $73 per month
  • Offers a 14-day free trial

How to choose a suitable applicant tracking system for your healthcare business

Selecting the right ATS requires a customized approach, as a top-rated system may not always be the best fit for your needs. It's crucial to assess an ATS's strengths thoroughly to make sure it perfectly aligns with your specific requirements. To get started, we suggest these steps:

  • Identify essential information such as the job role, additional skills you need candidates to have, etc.
  • Next, calculate the predicted total cost (including time) accrued to recruit the qualified healthcare professional.
  • Remember to choose an ATS that can allow you to create your recruiting systems, automate, has enough storage space, works with other platforms, includes keywords, and at least 1 unique feature.
  • Check if you can easily learn how to leverage the ATS features fully.
  • Once you know what you are looking for, choosing an ATS that would fit your needs becomes easy. Simply write down your needs and cross-check with each top ATS.

Redefine your healthcare recruitment with Kula

As a healthcare recruiter, we know you juggle competing demands daily. Between sorting resumes, scheduling interviews, and onboarding new hires, your plate is beyond full. It can feel like an endless game of catch-up, especially with the all-time-high industry talent turnover.

We're here to suggest a better way: a healthcare-focused ATS to maximize your productivity and empower strategic hiring. 

With Kula, you can streamline repetitive tasks through automation and gain data-driven insights to find the best-fit candidates faster. Our healthcare recruiting solution simplifies your workflows while retaining the human touch needed to evaluate each applicant.

Don't just survive each hiring cycle—master it with the right ATS tailored to healthcare. Transform your workload and results without the steep learning curve - we're here to guide each step. 

Join the leading healthcare organizations that have unlocked new recruiting potential with Kula. We invite you to experience the Kula difference with a 14-day free trial. See firsthand how our AI screening, healthcare-specific CRM, and unified platform can transform your process. 

Frequently asked questions

1. What is the best ATS for healthcare staffing?

Some of the best ATS for healthcare businesses that want to add more staff are Kula, Lever, and Laboredge.

2. What is ATS used for?

An ATS in simple terms, is used to save recruiters time and resources by automating a few processes in their search for the best candidate for a job role and managing all their successful hires.

3. What is ATS assessment?

ATS assessment, in the dictionary of an applicant tracking system, is an evaluation of your recruiting and talent managing strategies by the ATS team members.

4. Is ATS the same as CRM?

No. However, innovative applicant tracking systems now include CRM features such as automatic communication in their unique offers.

5. Who uses ATS?

People who want to hire top qualified talents easily. They include recruiters, hiring managers, and even the talents themselves.

Sandra Rachel Oommen

Content Marketer

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