Finding and hiring top talent quickly in the healthcare industry is not easy. Traditional manual recruiting methods like sifting through resumes and scheduling interviews are incredibly time-consuming and draining for healthcare recruiters.
A report from StaffingReferrals estimates that healthcare recruiters spend an average of 23 hours on resume screening for each position. Also, according to the 2023 NSI National Healthcare Retention & RN Staffing Report, hospitals face an average turnover rate of 22.7%.
Such a high churn means recruiters constantly need to source new candidates. Manually managing this high-volume hiring not only burns out recruiters, but also leads to critical healthcare roles staying unfilled for long periods, reducing the quality of care.
To address these pain points, implementing an applicant tracking system (ATS) tailored for healthcare can streamline and automate recruiting workflows. This enables hiring top clinical and administrative talent faster. A specialized healthcare ATS with features like AI screening and analytics helps hire top talent quickly, improving candidate matches to reduce turnover.
In this guide, we'll explore the top applicant tracking systems for streamlining your healthcare recruiting in 2024 and beyond.
What is ATS for healthcare?
ATS for healthcare businesses are applicant tracking systems specifically designed to increase productivity, meet unique needs, and solve recruiting challenges in the healthcare industry.
It enables users to post jobs and thoroughly analyzes collected candidate resumes. This helps prepare the best communication frequency to provide a fitting cycle for locating the most qualified healthcare professional.
As a result, it offers recruiters rapid access to a large pool of candidates, provides data-driven insights, automates routine tasks, and much more.
Optimized talent acquisition: Key features of top applicant tracking software
For recruiters, understanding the key features of ATS is crucial to identifying and attracting qualified health professionals committed to ethical and quality care. Here are some of the most impactful features that can significantly benefit your recruitment strategy:
Detailed and streamlined flows
To find an ATS that meets your hiring needs, look for one with built-in processes that intuitively guide you through the entire recruitment journey. Choose a solution that offers clear, efficient methodologies for creating and publishing job openings, collecting and analyzing candidate applications, among other functionalities. This helps you seamlessly integrate the ATS into your hiring workflow.
Role-based frameworks and learning platforms
The ideal ATS should offer a secure educational platform, like a dedicated website. It will prompt recruiters to leverage the system effectively for sourcing talent across niches. This feature also enables recruiters to tailor their search and selection processes to the unique demands of each role..
A leading ATS in healthcare should automatically advance candidates who meet the requisite skill set while also providing clear communication if they don't qualify. This automation ensures a smoother and more efficient transition of candidates through various stages of the recruitment funnel.
Robust storage capabilities
A top-tier ATS should offer ample and secure storage to safely house candidate resumes, data, and your recruitment workflows, including all circles and systems. It can also comprehensively analyze the dataset, guaranteeing a more data-driven and loss-less recruitment process.
Seamless third-party integration
The primary role of an ATS is to simplify your recruitment process. Therefore, before selecting any solution, ensure the system allows seamless connectivity with all your other talent-scouting tools and activities. This facilitates a more streamlined and cohesive recruitment strategy.
Search optimization for keyword-enabled candidate matching
When choosing an ATS, confirm that it includes a feature for keyword optimization. This functionality allows you to input specific keywords, ensuring easy and efficient retrieval of resumes that closely match the job roles you want to fill.
Top healthcare applicant tracking system for your recruiting process
In healthcare recruitment, choosing an ATS that transcends traditional capabilities and aligns closely with the unique requirements of recruiters is indispensable. The following list showcases some of the most exceptional ATS options in the healthcare sector, each distinguished by its comprehensive features and recruiter-centric design.
Kula is an all-in-one ATS designed to empower rapidly growing modern companies with the ability to effortlessly build extensive talent pipelines on autopilot. It is trusted by companies looking to hire qualified healthcare professionals.
This platform was developed as a solution to the challenges faced by recruiters in identifying, onboarding, and engaging talent, particularly in the era of AI innovation.
- Automation for recruiting workflows: Save time and avoid tedious repetitive work with automated workflows
- Out-of-the box career page builder: Build customized career pages with targeted job descriptions and social share buttons
- AI candidate matching: Score thousands of inbound candidates and surface the best-fit ones
- Candidate portal: Have a single source of truth for all updated information about the candidate
- AI-powered notes for interview feedback: Enables interviewers to focus on the interview rather than jotting notes
- Conversational analytics: Uses machine learning and natural language processing to analyze candidate conversations and interactions
2. Laboredge ATS
Laboredge ATS, also called NexusATS, was launched in 2012 and has since then recruited tech practitioners to develop software in the healthcare industry. Additionally, it was built to help recruiters communicate with candidates through parameters.
- Enables users to understand how candidates respond to job postings and allow recruiters to update job details.
- Gives users access to other job boards within its platform, hence allowing recruiters to organize all their healthcare-related job postings.
Greenhouse was established in 2016, recognizing the need for an improved recruitment system. It is an applicant tracking system designed to assist users in finding candidates who are passionate about specific job roles and possess the necessary skill sets.
- Recommended steps for welcoming new hires and allowing users to integrate their steps.
- Helps you create a strong relationship with applicants who may possess all the skills you attached to the job through automation.
- Guides users on improving their recruiting process through free assessment
Gohire ATS to enable recruiters break free from using inefficient tools and onboarding unfit talents. This software also caters to small business owners from any industry.
- Allows users to quickly post and locate talents through their software
- Reduces messy hiring and increases users' productivity through their structured system
Pinpoint is a talent acquisition and management software that can help the healthcare industry attract and hire top healthcare professionals. It was brought to life when three major creators—Hacquoil, Bill Rogers, and Tom Luce—collaborated to create an affordable ATS tool.
- Pinpoint has an excellent mobile application that will enable you to work on the go.
- Gives you a means to build relationships with potential hires that could reward you with referrals in case they aren’t a good fit.
Lever is a team-focused ATS founded in 2012. It is known for its smartness, unbiased approach and show of respect for talent's skill set through an in-built CRM-like feature that gets in touch with talents.
- Helps recruiters to think outside the box so that they can hire without any hiring bias
- Offers users an assessment option and several educational blog posts so that they can keep learning about updated strategies for recruiting
7. Top Echelon
Top Echelon is an ATS rooted in respect for people’s time. It was established in 1988 as an applicant tracking system that combined with CRM features like engagement to help recruiters throughout their talent scouting processes
- Helps recruiters to evaluate all candidates using a consistent and standard protocol.
- Positions you as a recruiter who respects people's time
8. Hiring Thing
Hiring Thing is unique for understanding recruiters and providing private label applicant tracking services to businesses who can afford their customized prices. It provides an easy experience for recruiters..
- Guides beginners on the most basic information they need to know about the hiring industry.
- Allows recruiters to recruit candidates with their logo, brand name, and signature business preferences.
How to choose a suitable applicant tracking system for your healthcare business
Selecting the right ATS requires a customized approach, as a top-rated system may not always be the best fit for your needs. It's crucial to assess an ATS's strengths thoroughly to make sure it perfectly aligns with your specific requirements. To get started, we suggest these steps:
- Identify essential information such as the job role, additional skills you need candidates to have, etc.
- Next, calculate the predicted total cost (including time) accrued to recruit the qualified healthcare professional.
- Remember to choose an ATS that can allow you to create your recruiting systems, automate, has enough storage space, works with other platforms, includes keywords, and at least 1 unique feature.
- Check if you can easily learn how to leverage the ATS features fully.
- Once you know what you are looking for, choosing an ATS that would fit your needs becomes easy. Simply write down your needs and cross-check with each top ATS.
Redefine your healthcare recruitment with Kula
As a healthcare recruiter, we know you juggle competing demands daily. Between sorting resumes, scheduling interviews, and onboarding new hires, your plate is beyond full. It can feel like an endless game of catch-up, especially with the all-time-high industry talent turnover.
We're here to suggest a better way: a healthcare-focused ATS to maximize your productivity and empower strategic hiring.
With Kula, you can streamline repetitive tasks through automation and gain data-driven insights to find the best-fit candidates faster. Our healthcare recruiting solution simplifies your workflows while retaining the human touch needed to evaluate each applicant.
Don't just survive each hiring cycle—master it with the right ATS tailored to healthcare. Transform your workload and results without the steep learning curve - we're here to guide each step.
Join the leading healthcare organizations that have unlocked new recruiting potential with Kula. We invite you to experience the Kula difference with a 14-day free trial. See firsthand how our AI screening, healthcare-specific CRM, and unified platform can transform your process.
Frequently asked questions
1. What is the best ATS for healthcare staffing?
Some of the best ATS for healthcare businesses that want to add more staff are Kula, Lever, and Laboredge.
2. What is ATS used for?
An ATS in simple terms, is used to save recruiters time and resources by automating a few processes in their search for the best candidate for a job role and managing all their successful hires.
3. What is ATS assessment?
ATS assessment, in the dictionary of an applicant tracking system, is an evaluation of your recruiting and talent managing strategies by the ATS team members.
4. Is ATS the same as CRM?
No. However, innovative applicant tracking systems now include CRM features such as automatic communication in their unique offers.
5. Who uses ATS?
People who want to hire top qualified talents easily. They include recruiters, hiring managers, and even the talents themselves.